Effective Date: 8 June 2025; Updated 18 June 2025
Hampshire Fostering Network is committed to protecting the privacy and security of your personal information. This privacy policy outlines how we collect, use, store, and share your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are dedicated to being transparent about what information we collect and what we do with it. This policy applies to all individuals whose data we process, including prospective and approved foster carers, the children and young people in their care, our staff, volunteers, and supporters.
Hampshire Fostering Network is, a not-for-profit organisation dedicated to supporting foster carers and improving the lives of children in care across Hampshire. For the purpose of data protection legislation, we are the data controller.
We collect and process a variety of personal data to effectively deliver our support to foster carers. This may include:
We collect information in the following ways:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
For the processing of special category data, we rely on additional legal bases, including for the provision of social care and reasons of substantial public interest.
Your personal data is used to:
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Our retention periods are in line with national guidance and statutory requirements for fostering records.
Under data protection law, you have rights including:
To exercise any of these rights, please contact our Data Protection Officer using the details below.
We may update this privacy policy from time to time. We will notify you of any significant changes.
If you have any questions about this privacy policy or our data protection practices, or if you wish to make a complaint, please contact our Data Protection Officer:
You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
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Registered Charity Number 1161000